Conference Coordinator
Full-Time (Posted 3/24/26)
Job Description
The American Society of Radiologic Technologists is seeking a conference coordinator to perform coordinative and
administrative duties for the Meetings and Conferences Department. This position involves coordination of conference
registration, shipping, onsite registration management and other logistical tasks. Other duties include financial
and accounting tasks, such as credit card reconciliation, invoicing, expense reporting, purchase requests and
purchase orders. This role also assists with execution of in-house meetings.
Responsibilities:
- Perform administrative and communication functions, develop management schedules and assign tasks to department members and others involved.
- Use financial system to make purchases, pay department invoices and reconcile department and travel credit cards.
- Provide assistance to the director of meetings and conferences and department personnel by supporting and coordinating activities related to two annual conferences.
- Maintain department SharePoint site.
- Coordinate conference packing and shipping, including creation and maintenance of packing lists, ensuring other departments are aware of and meet deadlines and collaboration with shipping department on selection of shipping vendors.
- Coordinate building conference registration portals and assist with testing and troubleshooting issues related to the portals.
- Required travel to two conferences per year.
Successful Candidates Meet the Following Criteria:
- Associate degree. May accept experience in lieu of degree.
- Advanced organizational abilities and strong communication skills.
- Knowledge of conference planning and meeting principles.
- Knowledge of basic accounting and reconciliation practices.
- Ability to build rapport, influence and utilize diplomacy and tact.
Benefits:
- 100% employer-paid premiums for medical, dental, vision, life insurance, short- and long-term disability, and
identity theft protection for employees
- Generous 401(k) plan with company match
- Vacation, sick time and holiday pay
- Community volunteer paid time off
- Tuition reimbursement and opportunity for professional development
Who Are We?
At the American Society of Radiologic Technologists, our work makes a difference. As a national, nonprofit membership
association for medical imaging and radiation therapy professionals, ASRT has positively affected our nearly 156,000
members’ lives every day since 1920. We strive to create a positive work environment that is transparent,
collaborative, highly professional and service driven.
In our state-of-the-art facility, radiologic technologists work side by side with professionals from niches outside
of health care to meet the needs of our members. We value our employees and look for opportunities to help them
grow. We also provide them with the tools and resources needed to perform their jobs to meet our high expectations.
Our track record of supporting our many long-term employees is a testament to our positive working environment.
ASRT is committed to equal opportunity and promotes hiring and developing a talented workforce. All qualified
candidates will receive consideration for employment. All newly hired employees are subject to the E-Verify
Employment Eligibility Verification Program.
Candidate agrees to adhere to all ASRT health and safety requirements if hired.